Company Description

Element78 Talent Consulting LLP is a L&D and OD Solutions provider. Solutions in the area of talent and organizational development are provided through training or consulting services,  in-person or virtually. The duration of interventions could range from a few hours to  a few months. The Element78 team believes in ‘Touching Lives, Changing Stories’ through well designed, well delivered interventions. 

Role Description

This is a full-time role for an Executive Assistant at Pashan, Pune. The Executive Assistant will be responsible for 

  • Creating and Maintaining all client documentation like vendor registration, work agreements, purchase orders, quotations etc. 
  • Performing  sales support activities like invoicing, payment recovery etc. 
  • Performing commercial transactions like salary payments, vendor payments, trainer payments etc. by effective use of bank systems and supported by an Office Assistant.
  • Overseeing the work of the accountant and generating sales and accounting reports as required 
  • Maintaining an accurate database of contacts
  • Maintaining digital/ printed copy data from training and other events including feedback, attendance, photographs/videos, testimonials etc. 
  • Keeping the Training and Meeting Calendar up to date.
  • Updating the website and social media on a regular basis, with support from the content team. 
  • Supporting the project and consultant team with client co-ordination and availability/ kit preparations of training materials and travel plans.
  • Maintaining stock of training support material, gifts etc. 
  • Managing small scale in-house events

He/she may also be involved in 

  • Co-ordination of events at client-site.
  • Managing and coordinating a fleet or trainers for large projects
  • Creating and new material and for training/ gifting
  • Analyzing feedback , creating reports of assignments
  • Ensuring the smooth execution and high quality in the Element78 solutions

Qualifications

  • Bachelor's or Master's degree in Arts, Commerce, Business Administration or Social Work
  • Strong English Communication (written and verbal)
  • Past experience in training/consulting organization or service industry or NGO
  • Proven skills in managing experts/ senior consultants.
  • Proficient in communication and collaboration tools (like Microsoft, Google, Zoom, Zoho etc.)
  • Excellent ‘self management’ - time management, punctuality and availability at work 
  • Alignment with the values of Co-Creation, Customer Commitment and Self Development.
  • Strong orientation towards processes and quality. 
  • Trustworthy
  • Skills in content creation is an added advantage